Software

Cloud storage presents the perfect avenue for small businesses to enjoy continuity in case of disasters. Businesses can back up important data on cloud storage to keep it safe, secure and traceable. It also makes it possible to work remotely, and businesses can share large files that can’t be sent via email. To ensure that important files are not lost when the computers get damaged, here are the best cloud storage solutions small businesses can take advantage of in 2019.

DropBox

Dropbox is one of the best cloud storage solutions for small business, with over 300,000 teams using it. It can be integrated on Windows, Mac OS and even Linux, and allows for collaboration in real time on Photoshop and PowerPoint. It also comes with a free tutorial to get you started.

For businesses that share their files with clients, Dropbox facilitates this through a simple link even to clients without a dropbox account. While it is free for individuals offering 2 GB of storage, small businesses can benefit from the business plan with unlimited storage that comes with audit records, controls and a dedicated support.

Microsoft OneDrive

Microsoft OneDrive, a product of Microsoft, comes not only with storage services, but cross-platform syncing and a search feature for easy finding of files. It also has its own software to sync remote and local data. Small businesses can pair OneDrive with Office 365 and other Microsoft products, and it comes with 1TB storage.

OneDrive allows for sharing, editing and collaboration on Microsoft platforms and programs. Syncing it with desktop means easy access to files even offline. The huge storage, great security features and easy integration with Microsoft products makes it ideal for small businesses.

Egnyte

For hybrid cloud storage solutions, Egnyte provides small businesses with storage both locally and in the cloud. It also allows for sharing and collaboration anywhere, and can integrate with Office 365. Egnyte stores all types of data and is compatible with all devices; be it an Android phone or Windows. It can also store highly sensitive data on its on-premise servers and utilizes two-factor authentication.

Egnyte allows businesses to manage their encryption keys through the Egnyte Key Management such that not even the Egnyte staff or the government can access them. The Office plan comes with 5TB storage at $8 per month while the business plan has double the storage at $20. Enterprise plan provides room for unlimited storage and is ideal for businesses with more than 100 employees.

With the above options, small businesses can rest assured of safety and reliability when it comes to storage of vital business information.

Software

Software and hardware firewalls have always been used to filter out malicious programs and prevent online threats. Software firewalls can easily differentiate programs and are typically installed in individual computers. This means personalized updates and administration, which may be cumbersome when you have many devices.

Hardware firewalls, on the other hand, are physical devices that stand between your network and the internet. They allow for centralized management and are ideal for businesses with many computers. However, it needs to be set-up by experts to avoid blocking legitimate data or exposing the entire network to threats in case of problems.

While you cannot use multiple software firewalls for risk of conflicts, you can use numerous hardware firewalls, or combine both software and hardware firewalls for added security. However, with cyber attackers now using sophisticated methods to jeopardize data security, firewalls are no longer enough. Here is what your business needs to ensure that your network is safe.

1. Antimalware Software

Malware comes in various forms ranging from ransomware to viruses, spyware, and Trojans. Having an anti-virus suite is not enough to keep your networks safe. Your business needs good antimalware software that can effectively provide endpoint security and protect your business.

Good antimalware software can scan and identify malware as soon as it enters your system, remove it, and also fix the resulting damage. It also continuously tracks your files for any abnormalities for you to predict and prevent online threats much better. Cisco’s Umbrella and Sophos Intercept X are your best options for malware and ransomware solutions, respectively.

2. Employee Training

Cybercriminals can introduce malware into your systems when employees open phishing emails or visit fake websites. Employees can also be tricked into downloading malicious software or exposing sensitive information through texts, phone calls, and emails. Training, therefore, reduces vulnerability to cybercrime tactics and enables employees to identify threats and handle them in the best way possible.

Training can be in the form of sessions conducted by social engineering specialists, or updated cybersecurity resources sent to employees. You can also create phishing emails to test your employees’ competence and preparedness in the identification and handling of cybersecurity threats.

3. Regular Penetration Testing

Penetration testing helps identify weaknesses and seal any loopholes in your networks before actual risks occur. It involves experts trying to breach the security of your network using the same tactics as cybercriminals but in a controlled manner. You will then receive recommendations from the experts on how best to protect your network, given the performance of your security.

Penetration testing is especially crucial after installing new network security infrastructure, although regular tests also help pinpoint emerging weak points.